Privacy Policy
This Privacy Policy explains how Code Crafters ("Sheet
Intelligence", "we", "us") collects, uses, shares, and protects information when you use
the Sheet Intelligence Google Workspace add-on for Google Sheets and the
website at sheetintelligence.app (together, the "Service"). Sheet Intelligence
is an AI assistant that helps you read, analyze, and edit the spreadsheet you have open,
with your approval for every change.
Contact: info@sheetintelligence.app · Code Crafters, No. 44, Galle Road, Colombo 03, Sri Lanka.
1. Google user data we access
Sheet Intelligence works inside the workbook you open it in, and it reads every tab of that workbook — not just the tab you happen to be looking at. That is how the assistant profiles your data before it answers.
To do this, we request the Google Sheets scope spreadsheets. Please read this
plainly: it is a broad scope. On the Google consent screen it appears as
access to your Google Sheets spreadsheets — not just the open one. We request it
because our backend reads your workbook through the Google Sheets API, and
the narrower "current document only" scope does not authorize that API at all.
So the permission Google grants us is wider than what we actually do with it. Here is what we actually do, and what we commit to:
- We access only the spreadsheet you have open the add-on in (and any file you explicitly pick). We do not browse, list, search, or open your other spreadsheets.
- We do not access your Gmail, your Calendar, or your Drive at large.
- Within the workbook you open, we do read every tab — see the table below for exactly which parts.
This is a commitment about our conduct, not a technical limit imposed by the scope. You can review or revoke this access at any time at myaccount.google.com/permissions.
| Data | Google scope | Why |
|---|---|---|
| The content of the spreadsheet you open the add-on in — across all of its tabs: cell values, formulas, formatting, cell notes, charts, named ranges, and tab names | spreadsheets |
So the assistant can profile the whole workbook, analyze it, and (with your approval) edit it. This scope also permits access to your other spreadsheets; we do not use it that way — see the commitment above. |
| Files you explicitly open or share with the add-on | drive.file |
To render/export a range of the spreadsheet you are working in as a PDF, so the assistant can visually check its own work. Grants access only to files you pick — never your whole Drive |
| Your primary Google Account email address | userinfo.email, openid |
To sign you in and identify your account/subscription |
| Add-on UI + outbound requests to our service | script.container.ui, script.external_request |
To run the sidebar and send your request to our backend |
2. How we use your data
We use your data only to provide and improve the AI assistant features that are visible and prominent in the add-on — reading and analyzing the workbook you have open (across its tabs) and proposing edits to it, and maintaining your session, memory of preferences you ask us to remember, and your subscription. We do not use your data for advertising, and we do not sell or share it with data brokers.
3. How we share your data (sub-processors) — including the AI provider
To provide the Service we transfer your data to the service providers ("sub-processors") below, under contract, only to deliver the features you request. Our current sub-processor list is maintained at https://sheetintelligence.app/subprocessors.html.
- Anthropic, PBC (the "Claude" API). To generate the assistant's responses, content from the workbook you have open and your chat messages are sent to Anthropic's Claude API. That content can include cell values, formulas, and cell notes from any tab of that workbook — including tabs you are not looking at — and, when the assistant visually checks its own work, a rendered image of a range. This transfer is made under a zero-data-retention arrangement: Anthropic does not retain this data after processing your request and does not use it to train or improve any AI/ML model.
- Google Cloud (Google LLC). Our backend runs on Google Cloud (Google Kubernetes Engine); it processes and, for the duration described in §4, stores your data to operate the Service.
- Lemon Squeezy for billing (name, email, subscription/payment metadata — not your spreadsheet content).
We share data with third parties only: (a) to provide/improve the user-facing features above with your consent; (b) for security and anti-abuse; (c) to comply with law; or (d) in a merger or acquisition, after your explicit prior consent.
4. Retention and deletion
- Spreadsheet content sent to the AI provider (Anthropic): not retained (zero data retention).
- On our backend: we retain your conversation/session state (which can include portions of your spreadsheet the assistant read), your saved memory facts, an audit log of actions, undo checkpoints (a before-and-after copy of the cells each approved edit changed, so you can revert it), and, when you use workbook search, a search index built from your cell text. We keep these to operate the Service and to let you undo and resume your work. We keep this data for the life of your account and delete it within 30 days of account closure or a deletion request.
- Access / export: you can download a copy of your data (your chats, transcripts, and saved preferences) at any time from Account → Export my data in the add-on, or by emailing info@sheetintelligence.app.
- Deletion: you can request deletion from Account → Delete my data in the add-on, or by emailing info@sheetintelligence.app. We complete deletion — including backend copies — within one calendar month of your request (usually far sooner), and on account closure. Records we are required by law to keep (e.g. billing/tax records) are retained for the statutory period and then deleted. You can also revoke the add-on's access at myaccount.google.com/permissions.
5. Security
Data is encrypted in transit (TLS 1.3) and at rest (envelope encryption / CMEK). Access is least-privilege and audited. Every spreadsheet change is proposed to you and applied only after you approve it.
6. Your rights
Depending on where you live (EU/UK GDPR, California CCPA/CPRA, and others) you may have rights to access, correct, delete, port, restrict, or object to the processing of your personal data, and to withdraw consent. To exercise them, contact info@sheetintelligence.app; we respond within the time the law requires (one month under GDPR). For business customers, we act as a processor and will assist you (the controller) with your users' requests under our Data Processing Agreement.
7. Our launch notification list
If you give us your email address on our website to be told when the add-on becomes available, we store only that email address, the date you gave it, and which page it came from. We do not store your name, your IP address, or any tracking identifier alongside it.
Our lawful basis is your consent, given when you submit the form. We use it for one purpose only: to email you once, when the add-on is available. It is not a newsletter, we do not use it for any other marketing, and we never sell or share it. You can withdraw your consent and have the address deleted at any time by emailing info@sheetintelligence.app — no reason required. We delete the address once the launch email has been sent, or on request, whichever comes first.
8. International data transfers
We are based in Sri Lanka and use sub-processors in the United States and other regions. Where your data is transferred out of the EEA/UK, we rely on an approved transfer mechanism — the EU-US Data Privacy Framework (where the importer is certified) and/or the 2021 EU Standard Contractual Clauses and the UK IDTA/Addendum, supported by a transfer risk assessment. The zero-data-retention arrangement with Anthropic is one of our supplementary measures.
9. Children
The Service is for business use and is not directed to children under 16.
10. Changes
We will post changes here and update the "Last updated" date; material changes will be notified by email.
11. Google Limited Use disclosure
Sheet Intelligence's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements. The use of information received from Google Workspace APIs will adhere to the Google User Data Policy, including the Limited Use requirements.
Consistent with that policy, we affirm we do not use your Google Workspace data to create, train, or improve any generalized or foundational artificial-intelligence or machine-learning model — your data is used only to power the assistant features you invoke, for you.